Brownwood Quilters’ Guild
Minutes ~ July 21, 2015
Call to
Order
Guild
President, Lana Webb, called the Brownwood Quilter's Guild meeting to
order. Lana told members that she would make every effort to start meetings
promptly at 9:30 AM. She also stated
that she would have an agenda for meetings and would try her best to stay on
track and keep things moving.
She reported that she had already received
several suggestions and would try a few of them in today’s meeting.
1) Have no roll call – just use the
sign-in sheet for attendance.
2)
Move the monthly program up to 10:00.
The agenda would be similar to:
9:30 – Call to order,
minutes, treasurer’s report, standing committee reports
10:00 – Monthly Program
10:30 (10:45) – Complete
the business meeting
11:45 – Adjourn
This would allow the person providing the program to have our full
attention. If the “speaker” was from out of town, it would seem
courteous to have them higher in the agenda.
3) Another suggestion was to add
pictures of members to the Guild’s Yearbook.
This would help new members – as well as some current members -- put
faces with names.
4) Giving members the option of
making lap quilts for cancer patients, the elderly or veterans rather than
babies. After a brief discussion, the
consensus seemed to be to give members the option. It was decided to finalize this discussion at
a later time.
A
survey form was distributed today and is intended to give Lana a better
idea of what the overall interests of members were and any suggestions
they might have.
July
birthdays were recognized: Happy birthday wishes to Sherry Benbow, Ruby
Goodwin, Jo Ann Hurt, Patsy Oehrlein, and Lana Webb.
Meeting
Minutes and Treasurer’s Report
Lana
explained what a “consent agenda” was:
agenda items that normally require no action other than approval. These items can be lumped together and only
one vote is needed to approve.
Corrections can be made if needed prior to the vote. This month’s consent agenda included June
meeting minutes and the treasurer’s report.
·
Last month's minutes were amended to
reflect that the vote to purchase an AccuCutter did include the purchase of
extra dies. The motion also included a stipulation
to spend $500 for the total purchase.
Program
At
this point, the business meeting was suspended to enjoy the July program
presented by Millie Schwab. She presented a hands-on demonstration about
freezer paper applique and then displayed items that she has made using the
freezer paper technique. She also demonstrated a "waste knot".
Business
Meeting (Continued)
Vickie
Mazurek and Sherri Marshall were thanked for their work on the Guild’s website. She encouraged members to visit the website
often and encouraged them to read the minutes of the Guild meetings prior to
the next meeting. Minutes will not be read aloud at the meetings, but
there will be a few hard copies available near the sign-in table.
There
will also be copies of the monthly treasurer's report available for members who
would like to have one.
Standing
Committees
·
Robin Moody is our new Sunshine
Chairman.
·
Biolanda Villalpando is our new Wee
Care Chairman.
·
Our new CPS Chairman is Mildred Turner.
·
There has as yet been no appointment
made to chair publicity.
Old
Business
·
Angela McCorkle announced that the
purchase of the AccuCutter and accessories has not yet been made.
·
Mille brought a display board that she
had made. There was a suggestion made
that the Guild should purchase a tripod stand for the display board. Connie Hart said she had one she would
donate.
New
Business
·
Lana is working on bylaws that will be
distributed at a later date. Vickie Mazurek will then post the bylaws on
the Guild website. LaTrelle Locks moved to table the bylaws until next
month and Angela seconded the motion. The motion carried.
·
Mail received during the month:
* Becky Martin read the
thank-you note that she wrote to the Guild following Alice
Young's passing.
* The Mills County Artisan
Guild is hosting a "Red, White, and Blue" fabric sale during
July. For further information, call 325- 213-5275.
* Lana presented a flier from a
company selling racks similar to those we use at the Quilt Show as well as a Quilt
Photography Studio Lighting Kit.
* The 44th
Annual Hamilton County Festival will be held October 24, 2015, at the Hamilton County Courthouse in
Hamilton, Texas. Our donation quilt can
be displayed there if we want to pay for a booth.
·
Connie presented a 2015/16 budget with
hard copies available. Judy moved the budget be approved as presented;
the motion was seconded. Motion
carried.
·
Connie noted that the actual donation
from the proceeds of last year’s Donation Quilt had not been made do date. She announced that the quilt brought $1,200
and after expenses netted $689. After clarification, it was determined
that 10% of the net would be donated to the Ark in Brownwood.
·
The proceeds of June’s stash sale are
to go to the Guild.
·
Judy Tiedemann asked that if there were
any e-mail address additions or corrections to be made. If any member has corrections, please let her
know.
·
A proposal to revive the Secret Sister
program was put to a vote and was defeated.
·
Lana presented a Block of the Month
called "Twisted Spool" and reminded Guild members that we need BOM
volunteers.
·
Penny auction items are to be handmade. A sign-up sheet was passed around for
volunteers to make items for this project so no one person had to be
responsible for all months.
·
Millie suggested that the Guild should
make some quilts specifically designated for breast cancer awareness – maybe
instead of the baby quilts. Lana said that we will discuss further
criteria for donations at a later date.
·
Guild’s Non-Profit Status
– Lana distributed a page about the options available to the Guild regarding
whether to become an official Not-for-Profit organization. (See attached page.) She and Donna Swanger visited with one CPA
and then Lana visited with a second one.
A discussion was held about the options.
If we do not file for official non-profit status we have to avoid words
like “raffle,” “fees,” or “dues.” We
accept “voluntary non-deductible contributions.”
To “join” the Brown
County Extension Agency would cost the Guild members an additional
$20 per year. We would have to
participate in several meetings, their annual
fund raiser and provide monthly reports. They reported that no financial reporting was required. LaTrelle Locks moved that the Guild
continue as we've
been doing. Donna Swanger seconded the motion, and the motion carried.
·
Annual Quilt Show
– Lana distributed a ynopsis of the Quilt Show after reading the Show records
and emails from past years. She also
provided a spreadsheet of the financial records from 2005-2014 and a copy of
the projected budget Angela McCorkle provided for the 2015 Show which we did
not have.
Lana
discussed the need for people to volunteer to plan the quilt show as well as
work the weekend of the show. In one
survey, eighteen people had said they wanted to continue the quilt show but
only two people signed up to help. This brought up several
questions: Do we continue with the annual quilt show? Do we reduce
the quilt show to an exhibit? Do we not have anything at all? What
are other venue options?
Lana
stated that she had received a couple of suggestions if we don’t have a quilt
show: 1) host an exhibit, 2) host one or
two workshops open to the members and/or the community or 3) challenges similar
to the recent one.
After much overall discussion,
Vickie Mazurek made the motion that there be no 2015 quilt show and discussion of down-sizing to an exhibit or some
other option be postponed until 2016;
Donna Swanger seconded the motion. The
motion carried. Robin Moody
suggested that some of the money in our bank account could be for
workshops that will benefit the Guild.
Show and
Tell
·
Sherry Benbow displayed three Wee Care
quilts.
·
Connie Hart shared a
"Grandmother's Flower Garden" quilt that was hand pieced and hand
quilted 25 to 30 years ago.
·
LaTrelle Locks showed a small heart
quilt made and gifted to her for her birthday by Vickie Mazurek and an
art/collage quilt of a deer that was inspired by Vickie.
·
Angela McCorkle displayed
this year's summer retreat quilt project, "Nine Patch Curves"
that participants will make when they meet at the Brazos Valley Retreat
Center on August 21 - August 23.
·
Muriel Lamkin shared the quilt that she
made for her niece's graduation, "Stars for Megan".
·
Lana Webb shared a bed skirt that she
made, called "Starburst".
Door
Prizes, Penny Auction, etc.
There
were no drawings today.
The
meeting was adjourned.
Respectfully
submitted by Judy Tiedemann, Secretary
BLOCK OF THE MONTH SIGN-UP SHEET FOR
2015/16
July................. Lana Webb
August............ Becky Martin
September..... Robin Moody
October.......... Millie Schwab
November...... Connie Hart
December...... Judy Tiedemann
January.......... Mildred Turner
February........
March............
April............... Vickie Mazurek
May................
June................
DOOR PRIZE & PENNY AUCTION PRIZES
FOR 2015/16
August………… Millie & Lana
September….. Angela McCorkle
October……….
Connie Hansen
November……
December……
January……….
February……..
March………… Becky Martin
April…………… LaTrelle Locks
May…………….
June……………. Robin Moody
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